Optional choices for ages 16–17

Samantha Coleman · Effective 6 October 2026
Contact: samanthacoleman@recognitionloops.com
Business address: Unit 173700, PO Box 7169, Poole, BH15 9EL

These choices are separate from your Therapy Agreement for Ages 16–17. You can have therapy without choosing any of them. The section for ages 16–17 in the Therapy Privacy Notice explains how your information is handled. Choices about app or article updates are separate again.

You can change your mind about any of these choices at any time. Tell me in a session or email samanthacoleman@recognitionloops.com. Once I get your message, I will stop using that option as soon as possible, and your therapy carries on. Changing your mind does not undo anything already done. The Therapy Privacy Notice explains how long existing records are kept.

A Recognition Loops® therapy report is only available if you choose all three options below. I don't write reports from my notes alone, but I keep the notes I need for therapy whatever you decide. A parent or carer does not automatically see your transcripts or reports.

1. Zoom transcription

If you say yes, Zoom makes an automatic written transcript and summary of a session. It uses the session audio and video to do this, and it can get things wrong. I don't keep audio or video recordings in my records. Saying yes here is only about Zoom; ChatGPT is a separate choice in section 3. I will check your choice before switching anything on.

My routine is to delete Zoom's written copy after about two weeks, and my working copy in Google Drive after up to six months, unless something is needed for your record or a complaint, insurance or legal reason.

Choose one:

• Yes, I agree to Zoom transcription and a meeting summary for my sessions.
• No, I don't want Zoom transcription or a meeting summary.

2. A report after sessions

If you choose a report, and options 1 and 3, I write and check it myself. It might link things across sessions and offer questions to think about. Standard reports are included in your fee; any change would be agreed with you first. I keep finished reports with your record until at least your 25th birthday or seven years after your last session, whichever is later.

I send reports by email to an address we have checked together. Ordinary email is not guaranteed end-to-end encrypted, so please don't choose a shared account. We can agree a more protected way instead.